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Student Affairs and Registration Division

The Student Affairs and Registration Division at the college is considered the fundamental pillar for managing the academic process. It is responsible for receiving new students, auditing their documents, and issuing orders for their admission, transfer, and study deferral in accordance with the regulations in force. The division also handles the organization of personal files, the issuance of student IDs and certificates of enrollment, alongside direct supervision over student discipline and tracking cases of registration cancellation or reinstatement to academic seats. On the administrative side, the division manages official correspondence and develops work methods through electronic systems to ensure data accuracy and security. As for graduates, it is the entity authorized to issue graduation orders, provide students with graduation certificates and transcripts in both Arabic and English and get them certified, in addition to responding to verification of authenticity requests for documents from various state departments.

مسؤول الشعبة

Head of Division : Asst. Prof. Dr. Alaa Mohammed Dhahir

Division Structure

Admission and Registration Unit

Document Auditing Unit

Graduates and Certifications Unit


  1. Recommending proposals to develop work methods and adopting electronic systems related to the workflow of the department and its associated units.

  2. Ensuring the security requirements for preserving data and information, and preventing its disclosure to unauthorized entities.

  3. Preparing and updating annual human resources plans for the administrative structure.

  4. Supervising the work of the department's personnel and its associated units.

  5. Monitoring and auditing the work of the department's personnel in light of the enforced laws, regulations, and instructions, as well as the orders and directives issued by Al-Furat Al-Awsat Technical University, the Deanship, or their representatives.


  1. Receiving new students at the beginning of the new academic year and forming committees (medical, engineering, and administrative) for the purpose of registering students, opening files, and receiving registration documents.

  2. Following up on the registration of re-nominated students and tracking missing file requirements for new students.

  3. Issuing admission orders for each department according to admission specializations.

  4. Auditing the documents of admitted students to the college at the Ministry for each new academic year.

  5. Organizing transfer forms and issuing transfer orders for students eligible under transfer regulations during the summer vacation, as well as organizing transfer forms for new students.

  6. Following up on college council sessions (student affairs item), issuing administrative orders related to students (deferral, failure, registration cancellation), and applying the effective examination regulations to them.

  7. Issuing student discipline orders after the Dean's ratification of the disciplinary committee minutes, as well as issuing orders for students violating the uniform dress code.

  8. Issuing student IDs for students admitted to the college.

  9. Granting students certificates of continuous enrollment based on their needs.

  10. Providing students whose registration has been cancelled with official relationship-termination letters addressed to the directorates of education.

  11. Implementing decisions regarding the reinstatement of students whose registration was cancelled back to their academic seats, and issuing orders for their return to scientific departments.

  12. Following up on daily correspondence issued by the commission, college, and other departments, and drafting the respective responses.

  13. Responding to official correspondence within the specified deadlines.

  14. Monitoring the regular official working hours of the administrative structure's personnel and maintaining time-attendance logs (check-in/check-out).

  15. Participating in committees and task forces according to the requirements and interests of the administrative structure and the department.